HOA Documents

Financial reporting for the year of 2025

The Proxy Appointment Form is used when a resident cannot attend an HOA meeting and needs to authorize another person to represent them and cast votes on their behalf. It records both parties’ details and the scope of authorization for a specific meeting or time period.

Financial reporting for the year of 2023

Financial reporting for the year of 2024

The January 18, 2024 HOA meeting did not meet quorum (10 of 72 represented), so the October 2023 minutes and the 2023 Treasurer’s Report were presented but tabled for approval at a future meeting. Discussion focused on pond and entrance maintenance (including free muskrat trapping, getting new maintenance quotes, and possibly using the school FFA for entrance upkeep), 2024 dues and late fees, and options for addressing delinquent dues through liens and improved communication.

he January 18, 2024 HOA agenda centers on approving the prior meeting minutes and financial report, then discussing pond and entrance maintenance (including muskrat trapping and finding maintenance vendors). It also covers dues due February 28, the idea of entrance reminder signs, homeowner questions, and using email for community communication.

The 2025 Centerburg Meadows HOA meeting agenda (February 11, 2025 at 6:30 p.m.) focuses on approving the October 2023 and January 2024 minutes, reviewing the financial report, and discussing pond and entrance maintenance plans for 2025. It also includes a proposal to switch dues to a single annual payment due February 28 starting in 2026, an update on past due balances and liens, elections for board officer roles, plus time for homeowner questions and email communication reminders.

The Second Supplement to the Declaration of Covenants, Easements, Conditions, and Restrictions is a recorded update that revises parts of the original CC&Rs, including redefining the “Turnover Date” and replacing Exhibit A with an updated legal description of the lots and reserve areas covered by the Declaration. It also formally subjects the HOA-owned Reserve Area A to the Declaration and its amendments.

The First Supplement to the Declaration of Covenants, Easements, Conditions, and Restrictions is a recorded amendment that updates and clarifies parts of the original CC&Rs, in this case tying the community requirements to the Village of Centerburg’s current R-2 zoning set-back standards. It also allows a specific method for measuring rear-yard setbacks on non-rectangular lots, as long as the zoning administrator approves it.

A Declaration of Covenants, Easements, Conditions, and Restrictions (CC&Rs) is the recorded legal document that sets the rules for how properties in a community can be used and maintained, and it also creates shared rights like easements (for things like utilities, drainage, access, and common areas). It “runs with the land,” meaning it binds current and future owners and is typically enforced by the HOA or other owners to protect the neighborhood’s standards and property values.

Community bylaws are the agreed rules that explain how a neighborhood or HOA is run, including members’ rights, board duties, meetings, voting, and assessments. They help keep things fair and organized, and they support enforcing the community’s covenants and maintaining shared areas and amenities.